HERA “Picking Up The Pieces”: Webinar Video link

HERA Atlanta would like to share a link to the webinar which is part of HERA’s Educational series. HERA schedules two educational events each year. This webinar was presented by Ann Frellsen: Picking Up The Pieces: Helping Puerto Rican Cultural Heritage Organizations After Hurricanes Irma and Maria. Ann discusses her NHR experiences leading two teams during disaster recovery and assessment work in Puerto Rico last fall. Ann teaches a number of workshops and is recently retired from Emory University as the Book and Paper Conservator after 27 years with the University.  Ann is a member of SERCA, HERA, AIC and a member of the National Heritage Responders Team, which assists cultural heritage institutions affected by disasters. This particular presentation is chocked full of really good information and the recovery for each of these institutions is an ongoing process.

We invite you to view and learn from this important educational event.

Picking Up The Pieces: Helping Puerto Rican Cultural Heritage Organizations After Hurricanes Irma and Maria


NHR Free Webinar Series July and August

AIC’s Emergency Committee has organized a two-part webinar series on managing moisture in disaster environments with Jeremy Linden, Principal/Owner of Linden Preservation Services, Inc. These are both great opportunities to catch up, learn and share new information during hurricane season.

For 2018 hurricane season, NOAA’s forecasters predict a 70-percent likelihood of 10 to 16 named storms (winds of 39 mph or higher), of which 5 to 9 could become hurricanes (winds of 74 mph or higher), including 1 to 4 major hurricanes (category 3, 4 or 5; with winds of 111 mph or higher). An average hurricane season produces 12 named storms, of which 6 become hurricanes, including 3 major hurricanes.

Each time NHR and/or AIC collaborate to offer a series such as this it presents a great opportunity to add to disaster recovery preparation skill sets and understanding to the toolbox. Please register early and put a reminder on your calendar. These webinar series are a great way to have continuing education at your desktop and start conversations about your disaster recovery plans within your institution or organization.

The first webinar is on Tuesday, July 31, 2018, 2:00:00 PM EDT – 3:30:00 PM EDT: Managing Moisture in Non-Mechanized Environments and Disaster Situations, To register and read more about the first webinar in this series please click on the link: Managing Moisture in Non-Mechanized Environments and Disaster Situations

The second part of the series is on Tuesday, August 21, 2018, 2:00:00 PM EDT – 3:30:00 PM EDT: Mechanical Control of Moisture in Cultural Heritage Settings, To register and read more about the second webinar in this series please click on the link: Mechanical Control of Moisture in Cultural Heritage Settings

Live and Learn: Collections Emergency Lessons and Training

On June 13, 2018, next Wednesday, Connecting to Collections Care will offer a free webinar training program from 2:00-3:30 PM EDT. Priscilla Anderson, Senior Preservation Librarian, Harvard, is the presenter. This webinar will help you improve your emergency planning and response.  It’s a great learning opportunity to jumpstart your preparations at the start of hurricane season.

Please make sure to visit the site, read a bit more about this training then complete the registration form.

Live and Learn Collections Emergency Lessons Training


Free HERA Webinar May 3 @ 2:00 PM

Picking Up the Pieces: Helping Puerto Rican Cultural Heritage Organizations After Hurricanes Irma and Maria

HERA Atlanta in cooperation with the Georgia Archives is pleased to announce a FREE upcoming educational program presented by HERA member, Ann Frellsen. Anne has been involved with the disaster recovery in Puerto Rico.  You won’t want to miss this interesting program.

Please see the attached flyer to register and for additional information on the program. We hope that you are able to join us!

HERA May 2018 program

Prepare for May Day

It’s time to think about May Day again!  Here is a free webinar to get us thinking about everything: Tara Kennedy, Preservation Services Librarian, Yale University Library, will be presenting a webinar: “Avoiding Ambulance Chasers: Working With Recovery Vendors“, April 24th from 2:00-3:30 EDT.

Here’s a link with some more information and you will need to register: Avoiding Ambulance Chasers

NHR Emergency CAPs

Jess Unger, Emergency Programs Coordinator, FAIC, has sent an update to make everyone aware of an opportunity that IMLS and FAIC have been able to make available to museums affected by recent disasters.  A brief synopsis is provided below. This information is also distributed on the HERAlistserv.  Please share this with your colleagues where applicable and you may contact Tiffani Emig with any questions: (temig@conservation-us.org or 202-750-3346)

The Foundation of the American Institute for Conservation of Historic and Artistic Works

 (FAIC) and the Institute of Museum and Library Services (IMLS) announce the availability of Emergency Collections Assessment for Preservation support. Based on the existing Collections Assessment for Preservation (CAP) program, the Emergency CAP will help those collecting institutions in federally declared disaster areas receive post-disaster collections care recommendations from conservation and building professionals on an expedited basis.

Emergency CAPs follow the general guidelines of the Collections Assessment for Preservation program, with the following exceptions:

  • Only museums affected by recent federally-declared disasters are eligible.
  • Museums of any size are eligible for an Emergency CAP. Small and mid-sized museums will receive a general conservation assessment. Larger museums will receive a review of preservation/conservation plans for the structure and/or those parts of their collections which have been damaged by the emergency or disaster.
  • Assessor allocations for Emergency CAPs range from $3500-$4900 per assessor, based on institutional budget, need, and available funds.
  • Applications for Emergency CAPs are reviewed immediately upon receipt. Applicants are typically notified of their status within two weeks of application.
  • Program schedules and deadlines are determined by each institution and its team of assessors, subject to approval by FAIC. All program activities must occur within one year of notification of program acceptance.

Museums include, but are not limited to, aquariums, arboretums, art museums, botanical gardens, children’s/youth museums, general museums, historic houses/sites, history museums, natural history/anthropology museums, nature centers, planetariums, science/technology centers, and zoological parks.

Limited funding is available.

Eligible museums interested in receiving an Emergency CAP assessment should contact Tiffani Emig, CAP Program Coordinator, at 202-750-3346 or temig@conservation-us.org for additional information.


HENTF Preparedness tips for Tropical Storm Nate – Please share

We are sharing these tips from Lori Foley, Administrator for Heritage Emergency Task Force and we ask that you please share widely with colleagues and constituents.  Lori’s contact information is at the bottom of this post.

Please share the following information TODAY with your members and constituents, and ask them to pass it along:

 Tropical Storm Nate will move into the southern Gulf of Mexico Friday night and approach the northern Gulf coast Saturday evening. Strengthening is forecast during the next couple of days, and Nate is expected to become a hurricane by the time it reaches the northern Gulf of Mexico. Tropical-storm-force winds extend outward up to 90 miles mainly to the east of the center. Look for rainfall amounts of 3 to 6 inches with maximum amounts of 12 inches over U.S. Central Gulf Coast states. (NOAA Update, October 6, 2017, 5:00 a.m. EDT)

Be Prepared!

As Nate approaches the northern Gulf of Mexico, it’s important that individuals and cultural institutions in these states prepare before the weekend:

  • Track the storm via the National Hurricane Center, http://www.nhc.noaa.gov/.
  • Gather your staff and review your disaster plan today. No disaster plan? Put that at the top of the to-do list once the storm passes (and hope you didn’t need it this time).
  • If you have a disaster plan, make sure everyone has a printed copy to take home. An electronic version may be useless if you lose power.
  • Make sure staff, volunteer, and board contact lists are up to date. Determine how you will communicate with one another before, during, and after the storm.
  • Make sure your insurance and disaster recovery vendor contact information is readily available.
  • If you don’t already have up-to-date images (photographic/video) of your facility’s exterior and interior, including storage areas, now’s the time to take them. Being able to illustrate how your building and collections looked before damage will be helpful if the need arises to pursue recovery financing.
  • Back up electronic records and store the back-ups off-site or in the cloud.
  • Secure outdoor furniture, bike racks, book drops, signage, etc. – anything that can become a projectile in strong winds.
  • Move collections that are in areas vulnerable to flooding (i.e., the floor, the basement) or susceptible to rain (near windows or under roofs) out of harm’s way.
  • If you have time, cut lengths of plastic sheeting to be able to throw them over shelves, cabinets, or equipment should the building envelope be compromised.
  • Know the location and shut-off procedures for water, electricity, and gas.
  • Review individual or family plans. You’ll feel better attending to your organization knowing that your loved ones are safe.
  • Download the FEMA mobile app for disaster resources, weather alerts, and safety tips. The app (available in English and Spanish) provides a customizable checklist of emergency supplies, maps of open shelters and recovery centers, disaster survival tips, and weather alerts from the National Weather Service. The app also enables users to receive push notifications reminding them to take important steps to prepare their homes and families for disasters. https://www.fema.gov/mobile-app
  • Download the free ERS: Emergency Response and Salvage app, based on the Emergency Response and Salvage Wheel, http://www.conservation-us.org/emergencies/ers-app.
  • For tips on what to do before, during, and after a hurricane, go to https://www.ready.gov/hurricanes.
  • Keep this 24/7 hotline number handy: 202.661.8068. The National Heritage Responders, a team of trained conservators and collections care professionals administered by the Foundation of the American Institute for Conservation, are available 24/7 to provide advice.
  • Download FEMA’s “After the Flood: Advice for Salvaging Damaged Family Treasures” fact sheet, with tips and resources for individuals and institutions,https://www.fema.gov/media-library/assets/documents/113297.
  • Familiarize yourself with the disaster declaration process in case one is declared for your state, https://www.fema.gov/disaster-declaration-process.
  • Heed advice from local officials and monitor the situation on your state’s emergency management agency website:

o   Louisiana’s Governor’s Office of Homeland Security & Emergency Preparedness (GOHSEP): http://gohsep.la.gov/

o   Mississippi Emergency Management Agency: http://www.msema.org/

o   Alabama Emergency Management Agency: https://ema.alabama.gov/

o   Florida Division of Emergency Management: http://www.floridadisaster.org/index.asp

o   Georgia Emergency Management & Homeland Security Agency: http://www.gema.ga.gov/Pages/default.aspx

FEMA and the Smithsonian Institution co-sponsor the Heritage Emergency National Task Force, a partnership of 42 national service organizations and federal agencies created to protect cultural heritage from the damaging effects of natural disasters and other emergencies.

Thank you,
Lori Foley
Administrator, Heritage Emergency National Task Force
Office of Environmental Planning & Historic Preservation
Federal Insurance and Mitigation Administration


M: 202.826.6303

SAA National Disaster Recovery Fund for Archives

The Foundation of the Society of American Archivists funds grants of up to $2000 and is available for archives affected by disasters.  The application is easy and the applying organization does not have to be a member.
Please share this widely within your networks for those who may benefit from this resource:

Disaster Recovery PDF Resources to Download

We wanted to share several resources in a blog post that could be used in disaster planning and recovery efforts.  Some of these PDFs may be large downloads and will not work well in a mobile situation:

  1. Field Guide Assessment Form: Field Guide_Assessment Form
  2. AIC CERT List of Salvage Priorities: AICCERTSalvage Priorities
  3. AIC CERT Damage Assessment Form: AICCERTDamage Assessment
  4. 2016 Endangered Heritage Interactive Report Emergency Evacuation of Heritage Collections: 2016Endangered-Heritage_INTERACTIVE